sample letter

Your Street Address

Your City, State, Zip Code

Today’s Date

Your Legislator’s Name (see chart below)

Your Legislator’s Street Address

Your Legislator’s City, State, Zip

Dear (Insert Title, using chart below for guidance):

I am writing to (Insert support or oppose) the proposal to (Insert issue). This proposed legislation would … (insert information on why you support or oppose the measure. Remember to be courteous and respectful, not confrontational. Describe how the issue affects you and, whenever possible, include facts and examples to support your position. Personal experience can strengthen your position on the issue and encourage the legislator to listen more closely to your position.)

I urge you to (Insert oppose or support) this measure, and to let me know how you plan to vote on it.

Please feel free to contact me if you have any questions.

Sincerely,

(Insert Your Signature)

Your First and Last Name


Use the chart below to determine the correct address format and salutation for your elected officials:

Person Address Title
President of the United States President John Doe
The White House
Washington, DC 20500
Dear Mr. President:
U.S. Senator The Honorable John Doe
United States Senate
Washington, DC 20510
Dear Senator Doe:
U.S. Representative The Honorable John Doe
United States House of Representatives
Washington, DC 20515
Dear Representative Doe:
Governor The Honorable John Doe
State Capitol
City, State and Zip Code
Dear Governor Doe:
State Senator The Honorable John Doe
(State) State Senate
Capitol City, State and Zip Code
Dear Senator Doe:
State Representative
State Assemblyman/woman
The Honorable John Doe
(State) House of Representatives or
(State) Assembly
Capitol City, State and Zip Code
Dear Representative Doe or
Dear Assemblyman/woman Doe:
Mayor The Honorable John Doe
Mayor of (City)
City, State and Zip Code
Dear Mayor Doe:
City or County Legislator
(Various Titles)
The Honorable John Doe
Name of City or County
Office of Address at Town Hall
Or County Office
City, State and Zip Code
Dear Freeholder Doe:
Dear Commissioner Doe:
Dear Alderman/woman Doe:
Dear Selectman/woman Doe:
Dear Councilman/woman Doe: